June 11, 2019 By Lisa
Discover ways to open, edit, and collaborate on most Phrase, Excel, and PowerPoint information in Google Docs, Sheets, and Slides – no file conversion is required.
Picture: TechRepublic / Andy Wolber
G Suite customers have been capable of work with Microsoft Workplace information in Google Docs, Sheets, or Slides for a while. One strategy required changing Phrase, Excel, or PowerPoint to the corresponding Docs, Sheets, or Slides if you downloaded Workplace information to Google Drive. One other technique was primarily based on the Workplace Enhancing for Docs extension, Sheets & Slides added to Chrome. In each circumstances, due to the way in which the programs labored, customers typically discovered themselves with two information, one within the authentic Workplace file format and one within the Google file format. .
In Could 2019, Google added the flexibility to open, edit, and collaborate on Workplace information in Google Docs, Sheets, and Slides. Importantly, this doesn’t require that the Workplace file be transformed; for organizations utilizing G Suite, this may increasingly imply a possible discount within the variety of Microsoft Workplace licenses required. Extra importantly, it may possibly additionally assist a company transfer extra simply from Workplace to G Suite.
SEE: 30 Issues You Can By no means Do With Microsoft Workplace (Free PDF) (TechRepublic)
Listed below are 4 issues you want to find out about modifying Workplace information in Google Docs, Sheets, and Slides.
1. The best way to use Docs, Sheets, and Slides to edit Workplace information on most gadgets
Any browser that means that you can edit paperwork, sheets, and slides will work for Phrase, Excel, and PowerPoint information. Microsoft Workplace file modifying ought to work in Chrome, Firefox and Safari (macOS), in addition to Web Explorer 11 and Edge (Home windows).
The Microsoft Workplace file modifying additionally works in Docs, Sheets and Slides functions on Android and iOS. Within the Google Drive Android and / or iOS app, faucet a Phrase, Excel, or PowerPoint file to open and edit it out of your cellphone, pill, or cellular gadget.
2. The best way to open fashionable Workplace file codecs
It is best to be capable of open and edit fashionable Workplace file codecs, together with .docx, .xlsx and .pptx codecs, in addition to outdated .doc, .xls and .ppt codecs. Template file codecs are supported (for instance, .dot, .xlt, and .pot), as are PowerPoint Present (.pps) and Excel (.xlsm) information which might be enabled for macros (Determine a). Information created in Workplace variations previous to Workplace 2007 will probably be up to date to a more recent format when saving.
In a browser, an icon subsequent to the file title signifies that you’re modifying a .docx, .xlsx, or .pptx file with Google Docs, Sheets, or Slides, respectively.
three. Protect the contents of the information and tips on how to restore the unique Workplace information
Typically you will discover an Workplace file whose contents can’t but be considered or edited in Docs, Sheets, or Slides; the system will protect this content material and mean you can edit different elements of the doc. In case your modifications end in lack of content material, the system will notify you.
You may restore the unique file by accessing File | Model Historical past or convert your Workplace file to a local Google format utilizing File | Save as Google Docs / Sheets / Slides.
four. What to do if the Workplace edit doesn’t work in paperwork, sheets, or slides
If you happen to use Chrome Desktop, you have to disable or take away the Workplace Version extension for Docs, Sheets, and Slides earlier than you employ the brand new native Workplace modifying options.
To do that in Chrome, go to the three vertical dots (Plus menu) | Extra instruments | Extensions, then find the Workplace Enhancing for Docs extension, Sheets & Slide, and choose Delete. Choose Delete once more to take away the extension.
On Android and iOS, guarantee that the 4 foremost G Suite version functions are put in: Google Drive, Docs, Sheets and Slides. They might not all be put in by default on all iOS or Android gadgets. For instance, in the event you attempt to open an Excel or PowerPoint file from Google Drive on an Android gadget on which Sheets or Slides shouldn’t be put in, it’s possible you’ll solely be capable of view the file. Ensure the Docs, Sheets, and Slides apps are put in.
To check the Workplace version options, I’ve opened a number of Phrase, Excel and PowerPoint paperwork on a Chromebook, Pixel 3a and an iPhone. These checks included prolonged paperwork containing feedback from many individuals, multi-sheet spreadsheets, and a number of shows. In any case, I used to be capable of open and edit the information as anticipated.
In case your group makes use of G Suite, what expertise did you could have with opening and modifying Workplace information? How did the Workplace file modifying options in Google Docs, Sheets, and Slides show you how to? Did you encounter any particular Workplace information that you could possibly not use in G Suite? Let me know your expertise, both within the feedback under or on Twitter (@awolber).
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